A Lawyer’s Future is Looking Sharp with Electronic Hearings

  • Blog Post
  • Posted on 5 August 2019

By Nicholas Wilson, eHearings Lead Consultant

While the legal industry has notoriously struggled to keep up with the technological advances of the digital era, our eHearings team is swiftly transforming this perspective. The future is looking smarter, faster and sharper for lawyers who embrace the cutting edge technology and services now available via our eHearings team.  

How We Can Help You

We understand our clients want to focus on the issues and problems constantly evolving within their matter, and it doesn’t help when the extraneous and miscellaneous elements of the proceedings occupy precious time. We strive to streamline the operation with our suite of innovative, tech-savvy, legal technology solutions, which provide significant time and cost savings, and gains in efficiency. It allows professionals to spend more time solving legal issues as we take care of the time-consuming co-ordination of hearing processes and evidence management, helping our clients achieve winning outcomes.

Our first-class digital services and high-quality solutions can transform matter workflow. From discovery to litigation, we can facilitate an integrated digital operation and remove the hassle of consolidating evidence and organising documents. Our team of lawyers, IT specialists, AV technicians, paralegals and project managers can manage all the additional components of the trial, hearing or arbitration.

In addition to our sophisticated evidence management service, we can employ various digital solutions to enhance proficiency and productivity. We can facilitate the conduct of any litigation or inquiry and ensure the professional team are effective and impressive when integrating our eHearings solutions.

Eight Reasons the Future of Law is eHearings

1. Creating eBundles and eBriefs

New technologies enable simple creation of tender bundles for hearings, providing efficient ways to create and order evidence in bundles, with automatic indexes available online and offline. This digital document platform can be a valuable asset for time poor counsel.

2. Streamlined Evidence Presentation

In the past, electronic records, email chains, files and digital media were printed out and circulated through a court or tribunal before a judge could consider it or a witness be questioned on it. Rummaging through folders every time a document is referenced wastes precious minutes. Very quickly those minutes of hearing time add up to thousands of lost dollars. With an offline, coded document system, an experienced hearing operator can retrieve documents in seconds and display them on monitors across the hearing for the judge, parties and witness to view simultaneously.

3. Hyperlinked Hearing Books

For large cases, with tens of thousands of documents, relying on hardcopies is highly inefficient. It takes enough time to read and consider hundreds of thousands of pages without wasting time frantically flipping through them in the hearing. Hyperlinked indices of every document can be prepared in a hearing book, made to design specifications, that allow parties or the judge to quickly find documents and their metadata, describing date, origin and other details, and open that document with a single click.

With a sophisticated cloud-based system, a team can review and annotate documents 24/7 from anywhere in the world. These comments are shared in real time to all your team members whether they are working two desks down, from home or from the other side of the world. Unlike a traditional digital file structure where a name or date of a file is needed to search, documents in an eHearings system are searchable based on almost any criteria imaginable, including words or phrases in the document as well as metadata behind the document. Search results can be grouped together, downloaded or narrowed down by other criteria to find the files quickly.

4. Digital Jury Books

This popular solution can sharpen up the flow of evidence in the matter. The management of evidence in jury trials is one of the main logistical difficulties. Ensuring that the jury only see evidence alongside contextualisation by counsel and don’t draw premature conclusions on their own is a key challenge in jury trials. An additional challenge is allowing juries to easily move between documents, made difficult in the confines of the jury box when they’re faced with huge, unwieldy evidence binders.

5. Webcasting – Public Broadcast of Hearings

Unfortunately, not everyone can attend a public hearing. Providing greater access to the public and facilitating transparency of hearing processes is an area where we can assist. Our experienced videographers and legal technologists can webcast a hearing at broadcast quality. A polished production can be streamed online and archived for future reference. Webcasting has been utilised on all recent Royal Commissions and continues to be an essential component of hearings and operations for the highest levels of government.

6. Multimedia Evidence Preparation

We can prepare digital audio or video evidence for hearings with treatments, redaction, pixilation and other methodologies as required to enhance evidence or protect identities whilst maintaining ‘chain of custody’.

7. Real-time Transcription

This service keeps all associated with the matter on track with the proceedings and can be reviewed later when it’s uploaded to the shared workspace. This will be available to anyone in the hearing or remotely who are granted login credentials and the transcript is managed by our specialised onsite personnel. Transcription in real-time may be vital for some eHearings.

8. Remote Witness

Getting a witness to the stand is often not as easy as it sounds. The time it takes to travel, particularly if the witness’ schedule doesn’t line up with the court or tribunal’s, can significantly delay proceedings. The cost to parties of this delay, not to mention flights, accommodation and meals for your witness, can strain even the deepest pockets during the course of a hearing. Now, with video conferencing, there’s no need. A video conferencing team can facilitate testimony from anywhere in the world, even attending in person to manage the tech set up at a witness’ home or workplace.

Streamlining the Proceedings

From the pre-hearing phase, to the commencement of the hearing and the conclusion of the matter, our eHearings Consultants will be ready to facilitate a smooth and successful operation of your matter and assist with evolving requirements.

We can reduce the sheer complexity of the hearing processes and document management, and facilitate a simple and effortless experience, allowing professionals to focus on the practice of law. It sounds almost idyllic – a completely streamlined process, but with the integration of eHearings services, high-quality purpose-designed solutions and the support of our highly trained eHearings team, this convenience and efficiency is now a reality.

Custom Made Solutions

Beyond the exciting possibilities aforementioned, our eHearings team prides itself in creating high-quality solutions to make legal processes easier. If there are requirements that fall outside the scope of our present service lines, we enjoy innovating purpose-built solutions. We can modify our integrative technologies and innovate solutions to expediate hearing processes and law procedures.    

Our experienced team of legal technologists will customise high-quality software solutions and design the most appropriate eHearings solution. We have diverse experience assisting law firms, in-house counsel and government departments with our digital technologies and know how to devise solutions that can expediate the operation of proceedings.

Stop wasting money, resources and valuable time.

Contact our eHearings consultants to discover how we can transform your next matter into an immersive legal experience.

For more information on eArbitrations, click here.


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